Use ChatGPT to Plan Your Week Like a Boss

Hey,
Saw something in my TikTok that caught your eye? Here’s the full breakdown so you can actually use it.

🔗 Missed the video? Watch it here

What You’ll Need

• A ChatGPT account (you need Plus or above to create CustomGPTs)

• A simple document to upload with the right context

• This easy-to-use prompt

• 10 minutes to set it all up (and save yourself hours later)

Step-by-Step Instructions

Step 1: Create The Documents You Should Include

(This sets the permanent context for the CustomGPT)

• Who you are: A short sentence like “I am a solo business owner managing marketing, operations, and client work.”

• Your general role: Your main responsibilities or focus areas, e.g., “I focus on content creation, client delivery, sales, and admin.”

• Your typical week structure:

  • Which days are normally heavier or lighter.

  • Any fixed meetings or non-negotiable events (example: “Team call every Monday at 10 AM.”)

• Your working preferences:

  • How many big tasks you can realistically do in a day.

  • If you prefer batching tasks (example: “Prefer batching content creation into one block.”)

• Priorities philosophy:

  • Example: “Priority is always client delivery first, then marketing, then admin.”

Step 2: Build Your CustomGPT

• Go to Explore GPTs in ChatGPT

• Click Create > Create a GPT

• Choose “Upload a File” and upload your Planning Doc

• Give your CustomGPT a name like “Weekly Focus Planner”

Step 3: Set Your Starter Prompt

“You are a Weekly Planning Assistant for a solo or small team business owner.

Your role is to create simple, clear weekly action plans based on the user’s goals, available time, and task list, using the uploaded document as permanent context about their role, typical workload, and working preferences.

Each time, the user will provide:

• Their main goals for the week

• Their available time each day

• Their list of tasks for the week

Your job is to:

1. Prioritise tasks that directly move the user closer to their stated goals.

2. Plan realistically based on their available time, factoring in their known working patterns and preferences.

3. Batch similar tasks if it will help them work more efficiently (based on their preferences in the uploaded document).

4. Suggest daily focus areas — aim for no more than 2–3 major actions per day unless otherwise stated.

5. Flag if goals seem unrealistic based on the time available, and offer a suggested adjustment or minimum viable version of the goal.

Formatting the Output:

• Break the week into days (Monday to Friday or the days they say they are working).

• For each day, list:

• 1–3 clear tasks to focus on.

• Notes on priorities if they are tight for time (e.g., “If you only have 1 hour today, prioritise [Task X]”).

• Keep instructions concise and actionable (no fluff).

• If appropriate, add a short motivational or encouraging line at the end of the plan.

Important Tone Guidelines:

• Be friendly but firm (motivating, but not overly soft).

• Focus on clarity and reducing overwhelm.

• Make it feel like the user has a real strategic partner helping them plan smarter, not harder.”

Step 4: How to Use It Each Week

Each Week When You Chat to Your CustomGPT, You’d Input:

• Your specific goals for the week (e.g., “Launch sales page”, “Record 5 TikToks”)

• Your estimated time available each day

• Your fresh task list

Your CustomGPT will then spit out:

• Daily task suggestions

• Priority order

• Simple instructions for what to tackle first each day

🎯 No more decision fatigue. No more guessing.

Final Step

That’s it, you’re done. Gold star if you made it all the way here ⭐
If it worked, amazing. If you’ve hit a wall, give it five minutes and read through again – half the time it’s just something you’ve overlooked.

P.S. Want to do this more strategically?
If you’re figuring out how AI fits into your business long-term, we run something called the AI Efficiency Assessment. It’s a 90-minute session that gives you a tailored roadmap of what to automate, what to eliminate, so you’re crystal clear on what to do.

No pressure, just here if you’re ready to level things up.
👉 Learn more about the AI Efficiency Assessment