Every business needs a single point of truth

The #1 efficiency killer in most businesses

September 18, 2025 • Estimated Reading Time: 2 minutes

One of the biggest inefficiencies we see across clients, no matter the size of the business, is this:

Information scattered everywhere.

Part lives in someone’s inbox.

Part lives in a G-Drive folder.

Part lives in a personal task list or notebook.

The result?

  • No visibility across the team

  • Endless chasing for progress updates

  • Hours wasted trying to find the latest version of something

  • And constant frustration when things slip through the cracks

The fix is simple (but powerful):

Create a single point of truth for your business.

That means one central system where everything lives, tasks, deadlines, files, comms.

This could be Asana, Trello, Notion, ClickUp, Monday… it doesn’t matter which you choose, as long as you stick to it.

Here’s how to get started this week:

  1. Pick one tool — don’t overthink it, choose what feels simplest to roll out

  2. Set clear rules — e.g. all tasks go in here, all files are uploaded here, all deadlines are tracked here

  3. Migrate gradually — don’t try to move everything at once, start with one project or team and expand

  4. Kill duplicates — no more tasks in Outlook, no more rogue folders, no more private lists that only one person sees

  5. Review weekly — check progress, close loops, and reinforce that this is the source of truth

Here’s the mindset shift:

“Every minute someone spends looking for information is a minute of wasted productivity.”

Put everything in one place, and you’ll save hours every week.

This is one of the first wins we deliver in an AI Efficiency Assessment, because without a strong foundation, no automation or AI workflow will ever stick.

But you don’t need to wait; you can start building your single point of truth today.

Book A Call Today

– Dean & Felicity