Build Your Own Virtual Management Team with ChatGPT

Stop using ChatGPT like it’s just a writing assistant.It can be your braintrust. Your sounding board. Your strategic partner.In this series, I’ll show you how to set up your own virtual management team using ChatGPT, a group of role-specific chats designed to challenge your thinking, improve decision-making, and help you grow with more clarity and confidence.

Author

Dean Johnston
May 22, 2025 • Estimated Reading Time: 3 minutes

Hey,
Saw something on my TikTok that caught your eye? Here’s the full breakdown so you can actually use it.

🔗 Missed the video? Watch it here

Project Overview: Your Virtual Boardroom

The goal is simple:

Use ChatGPT to simulate strategic discussions with four core roles that every business needs:

  1. Sales Director – to focus on revenue growth and customer acquisition

  2. Finance Director – to keep your cash flow healthy and your numbers sharp

  3. Operations Director – to streamline delivery and scale efficiently

  4. Marketing Director – to plan campaigns, improve messaging, and grow your reach

You’ll give each role its own chat, its own brief, and its own job to do.

And at the centre? You, the Managing Director.

You’ll use their input to make clearer, more strategic decisions with less noise and more objectivity.

What You’ll Get From This

  • You’re forced to think from different perspectives

  • You stop relying on gut feeling alone

  • You run ideas through strategy before acting on them

  • You’ll start making clearer, smarter, and more efficient decisions

  • Better use of ChatGPT that goes beyond “write me an email”

Your First Step: Create Your Project

We’ll get into the structure and prompts in the next email.

But for now, keep it simple:

  1. Open ChatGPT

  2. Create a new Project

  3. Call it “Virtual Management Team”

This will be your workspace, the place where all the strategy threads come together.

You don’t need to do anything else yet. Just set it up and get comfortable using Projects if you haven’t already.

Next Up

In Email 2, I’ll show you how to set up each of these role-based chats, with example prompts, focus areas, and exactly how to keep them “in character”.

You don’t need a team of ten.

You just need a smarter way to think things through.

Let’s build it.

P.S. Want to do this more strategically?
If you’re figuring out how AI fits into your business long-term, we run something called the AI Efficiency Assessment. It’s a 90-minute session that gives you a tailored roadmap of what to automate, what to eliminate, so you’re crystal clear on what to do.

No pressure, just here if you’re ready to level things up.
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